Impact Data to virtualise attendance at the AHG

Authorities are advising we should avoid large public gatherings as an effective measure to contain the spread of COVID-19. Just this morning the Australian Grand Prix was cancelled following this same advice. Containing the spread of the virus is particularly relevant in the club and gaming sector given the risk to the senior members of the community if infected.

In the interests of community health and safety, Impact Data have decided we will not make a physical presence at this year’s AHG.

Instead, we will be offering the material we were to present in person in a virtual format:

  • Webinar presentations
  • Live discussions with our expert team
  • TalkBox demonstration

Additionally, we will make some special presentations of strategies in which clubs and pubs can use TalkBox during this period to maintain member and customer engagement and help the community during this difficult period.

It is important that we all communicate well during this difficult time to help our communities and our nation recover and transition back to normal business as quickly as possible. Our team is working hard right now to prepare this content and advice for presentation to you by webinar on the scheduled tradeshow days next week.

In the meantime, please do not hesitate to get in contact if you have any questions, by emailing, or phoning 1300 885 447.

Helping your business navigate the virus

With the unfolding COVID-19 situation, world authorities are working hard to protect communities. In these times following health advice and keeping individuals safe is the priority. The most critical advice is if you or your staff are unwell then do not present for work.  

Airlines such as Qantas and British Airways have shown good leadership with their customer engagement by providing flexibility and assurances that every effort is being made to provide a safe environment for travel.

As TalkBox users you also have an opportunity to reach out and talk to your customers – TODAY!  Right now is the time to remind your customers that your business is doing all it can to service them safely. You can log into TalkBox, compose a message and send a voucher or offer that will drive business today.

Use the best images of your business and your food to remind people why they love visiting you and entice them with that photogenic cocktail or amazing pasta dish.

The sort of messages you should be communicating to your customers right now are:

  • We are open for business and we care about your health.  Let customers know you have extra hand sanitiser available on the bar, your staff have been briefed on cleaning protocols and they will be keeping the toilet soap dispensers stocked etc
  • An offer to come in this weekend, perhaps a 2 for 1 main meal or something generous which will bring in some new customers.  Give customers a reason to leave home and come in and enjoy your hospitality
  • Let customers and members know that your events are going ahead.  Running poker or trivia?  Message customers to let them know it’s going ahead as normal
  • AFL and NRL seasons are upon us, remind customers what a great place your venue is to watch the game
  • We deliver!  If you have delivery partners to deliver your food, then promote that.

If the worst does happen and we need to go into lockdown there are a number of communications that might be critical to get out to your customers:

  • Let them know you are closed and that you will communicate when you are set to re-open.  When you are ready to open go strong with an offer to get people back into the habit of visiting you ASAP.
  • Vouchers and gift cards will be honoured or extended beyond the closure period
  • Function bookings can be moved without penalty or cancelled if dates cant be rescheduled.

Don’t wait for your customers to decide not to go out and seek your hospitality, make hay while the sun shines and protect your hospitality business as best you can against any possible issues that might arise.

Need help with your messages or vouchers?  Reach out to

We are not in the real estate business anymore

Gone are the days that you simply create a great space, hire a good barista or handsome bartender, open the doors and expect business to keep coming in day after day.

Hospitality venues across Australia are still using old tools to operate in a completely new marketplace. In the current climate, businesses can’t afford to miss out on opportunities.

It’s time to change your attitude from ‘if you build it they will come’ to, ‘how do I engage with my audience when they aren’t here to stay top of mind and build my business’.

The good news is that the answer is probably already in your business.  Looking at the systems and tools that you use everyday can help unlock customer data to help drive your business.  Here’s some practical examples:

  • Got a heap of followers on your socials and spending lots on boosting your posts?  Great, why not invite them to have a direct line to your business by joining your customer database to receive invites, news and offers from your business.
  • Guest WiFi – Are you giving out a password, letting people access your WiFi and getting nothing in return? You can turn it into a customer acquisition tool by collecting customer data in return for free WiFi.  Don’t think customers will log on? A free coffee on their next visit is a simple but powerful incentive and you get another visit.
  • Turn your coffee stamp card digital – how many free coffees or muffins are you up to? What do you do if customers stop coming, can you contact them to remind them it’s only a few more visits before their free coffee?  If you are still using a piece of paper to run your loyalty program, it’s time to talk to your POS partner about a better solution.
  • Do you take bookings over the phone and hide that valuable data in a paper diary? It’s time to look at an online table booking partner that will not only help you manage your bistro better, but it will also create a valuable source of customers for you to re-market to
  • Giving away points but not talking to your customers?  One of the most common issues we see in business is a great loyalty program for your customers when they visit but forget the engagement strategy to make sure your business is top of mind and keep the customers coming back.

Simply opening the doors and hoping they will come is not enough anymore.  It’s time to engage with your customers when they aren’t in your business to stay top of mind and get them back more often.

The benefits of an engaged audience

Our  Operations director Mark Tunstall talks to PROPEL about the benefits of an engaged audience. 

Engaging customers ‘boosts voucher redemption and marketing responses’: Restaurant and bar operators with an engaged customer base achieve a voucher redemption rate of more than 15% compared with the market average of 10%, according to a study by Impact Data. 

The company’s analysis of marketing campaigns found strong customer engagement also led to a higher email opening rate – more than 20% compared with the average of 15%. The top three communications to entice customers back to a venue were birthday messages – consumer spend increased 37% on birthday occasions – followed by a welcome message and a guest recovery message issued automatically when a customer hadn’t visited for a month. Mark Tunstall, UK operations director at Impact Data, said: “Personalising the content your customers receive ensures relevancy and increases engagement. Birthday messages are an easy win for operators looking to increase open rates and drive footfall but are just the tip of the iceberg.

Operators can personalise their content in a far more sophisticated way by pulling customer data from the multiple streams available, such as Wi-Fi and booking platforms, which allows bars and restaurants to target specific sections of their customer base with promotions or campaigns.”

Learn more about automated communications here. 

Article featured in Propel Thursday News Briefing – 6th Feb 2020

Now Book It! Now integrates!

Are you ready to make your data work harder for you?

Great news, Impact Data now integrates with Now Book It. Your booking data can now automatically be pushed into your TalkBox account and our powerful analysis tools, ‘Pipeline’ and ‘Enlight’ work to discover the opportunities in your data.

Our Restaurants Package uses data from your booking engine to create clever, data-driven, automated marketing campaigns. Clients in your database will be made up of those who have already visited your venue, remarketing to existing customers is an easy way to get more bookings, more often. 

We make it easy to keep your customers coming back with a series of automated communications set up using your booking data. Here are just a few: 

  1. Welcome email: Confirm the booking details and include information about your business such as location and opening hours.
  2. Remind them to re-book: Staying top of mind can be easy with an automated message inviting them back scheduled to be sent at a specified time after their first visit.  
  3. Get feedback: Follow up with your customers after their visit. Include a feedback score such as NPS and direct those with positive experiences to leave a review. 

Integrating TalkBox with your Now Book It account will bring together the data of patrons who have made a booking with your venue. We also integrate with other booking platforms such as Quandoo and The Fork, see all our integrations here. 

Are you ready to take the next step?

Contact us today.


Personalise or Perish

In more than a decade of developing database marketing software, I’ve never been so excited. Gone are the days of capturing customer data via the fishbowl at the end of the bar or guests signing up to membership programs with pen and paper – a slow and steady approach that would often generate an illegible list of email addresses and little else.

Technology has become more agile and responsive in recent years. It has become far easier for hospitality businesses to capture more data – not only in vast volumes but also rich, actionable insights.

Visit frequencies, transactional data, products purchased and much more now sit behind a customer’s email address, but this increase in available data is accompanied by stronger legislative measures designed to protect consumers.

In a post-GDPR world, it’s no longer a valid (or sensible) strategy to send an email campaign to your list and expect results. There are increasing numbers of businesses vying for your customers’ attention in their inbox and the number of company lists they subscribe to has diminished. On top of that global email opening rates are falling, with the foodservice sector seeing average open rates of only 15.48%. The problem has become one of more data, less engagement.

So do you throw the baby out with the bathwater and focus your marketing efforts elsewhere? No. The simple answer – and the reason I’m so excited – is to do email marketing better. More customer data and stricter measures on what you can do with it should be seen as an opportunity to take the next step. Put simply, you must personalize or perish. This is the challenge, and slick operators are starting to think more seriously about their database marketing and what’s possible in terms of driving customer loyalty.

It all starts with collaboration. For years operators have had systems such as guest Wi-Fi, booking platforms and loyalty programs in their business that capture customer data in isolation. The challenge has been to bring it all together, to make sense of it, and use it to ultimately grow the business, something that’s difficult and expensive. However, it doesn’t need to be and neither should it. I always say to customers it’s not the task of operators to design data flows and integrations – that job is down to suppliers.

Luckily there are many software providers in the hospitality sector who are only too keen to work collaboratively. It makes sense for all involved, especially when a partnership creates a system where the whole is greater than the sum of its parts.

Once you’ve got your systems playing nicely and all your data is being piped through to your CRM, it’s time to start personalizing your campaigns and here’s why it’s so important – it’s actually more economical to send one-to-one messages than one to all.

Surely it’s more expensive and time-consuming to set up hyper-personalized, one-to-one messages rather than sending a campaign to 5,000 contacts in one go? Yes, you need systems to manage these campaigns with the required integrations and they have a cost, but what we should be focusing on is the end goal, which is to generate another visit or stretch the customer’s spend during their visit.

These are the goalposts so which campaign is going to score more easily – a one-to-one message that resonates with the customer and puts them at the centre of your business or a one-to-all message with the same generic content as the other ten emails they might receive from your competitors?

When working back from the results, personalization is actually far more cost-effective. For one multi-site pub group we work with these campaigns have driven impressive rates of return footfall and resulted in hundreds of thousands of pounds of additional spend while more than doubling the number of downloads of its branded app, which allows the business to capture even more data.

Personalisation is about creating a one-to-one experience. There’s nothing greater than that warm feeling of being recognised as a loyal customer. Amazon, along with Netflix and Spotify, is a brilliant example of how to do it right on a huge corporate scale – recommendations rain down depending on your on-site activities. This can offer you a huge competitive advantage in an increasingly challenging market place – so what are you waiting for?

Words By David BirdImpact Data UK Managing director

Make the most of the festive season.

Party on with Impact Data.

The festive season is undoubtedly one of the most exciting times within the hospitality industry. Venues are full, booking lists are long, spirits are high and, so is revenue. Then, come January it all… slows … down…It doesn’t have to! Read our top tips on how to make the festive season last the whole year.

  1. Capture your guest’s data. 

Have you integrated your booking data with TalkBox? We now have integration with most major booking systems such as Quandoo, The Fork and Now Book it! One of the easiest ways to keep your revenue flowing is by growing your contact list and inevitably growing the number of people you can communicate to. You can build your contact list during this busy time, with booking data and / or guest WiFi

2. Make the most of group bookings.

Did you know you can tag and segment those customers who may have made group bookings in the past? By using a filter to segment those who have made a group booking eg. for 10 or more guests, you now have an audience to sell your group booking packages to next year.

3. Ask them to come back.

Over 50% of guests never return for a second visit, most of the time they are never even asked. You can automate communications to send to your guests at set times after their first visit to invite them back. You can also include a voucher or promotion to entice them further.

4. Get personal.

Inboxes are full of batch and blast messages, you can cut through the noise with considered, clever communications. By personalising your communications with merge fields customers are 50% more likely to open your message. 

Does this all sound great, but don’t have the time? Our clever marketing application TalkBox can automate communications to get your customers coming back. We do all the hard work for you, so you can get on with running your venue. 

Contact us to keep the party going all year long.

Improving Email Engagement

Do you struggle to keep up with all the emails and messages you receive? So do your customers.

Email open rates have started to decline industry-wide. If customers stop engaging with your emails, their email clients could make your communications a lower priority — Gmail might move them to the ‘Updates’ tab, for example — reducing the chances that your customers will see them in their inbox.

It’s more important than ever to stand out from the communications crowd and show that your emails are worth reading.

The good news is there are plenty of things you can do to improve email engagement. We’ve put together some tips to help your emails get opened, not deleted.

1. Spend more time on your subject line
An enticing subject line can be the key to a great open rate, and it’s worth crafting carefully. Use natural language and avoid unnecessary punctuation, particularly exclamation points (!), pipes (|) and combinations (?!). Subject lines that read like proper sentences are less likely to trigger spam filters, too. Learn more subject-line tips and tricks here.

2. Take advantage of preheader text
Preheader text appears directly after the subject line in most email browsers. Although not necessary, it’s an additional opportunity to attract customers’ attention and highlight what’s in your email, which could mean the difference between someone deciding to read it or delete/archive it. Learn more about preheader text here.

3. Get personal
Adding a personal touch improves deliverability and engagement, whether it’s including the customer’s name in the subject line or incorporating customer information in the body of the email.

4. Send targeted emails
Customers respond better to communications that are relevant to them. The data you collect from your customers could be used to create more targeted communications — for example, someone who has just signed up to your database or loyalty program could receive a series of welcome communications. Or a new purchase could trigger a follow-up email about similar items available for purchase

5. Avoid image-only emails
Emails consisting entirely of images can increase load time for customers and trigger spam filters. Aim for a balance of text and images instead.

6. Add alt text to your images
Alt text (alternative text) describes an image to readers who are unable to see it, because the image has failed to load  — some email clients don’t display images automatically — or the reader is visually impaired and uses a screen reader or text-to-speech technology. Use alt text to let readers know what information they’re missing, which can improve engagement and accessibility.

7. Use a reputable email service provider
You might be tempted to communicate with customers via Outlook or a WordPress email client, but these tools are not built to handle large-scale ongoing campaigns. Look for a reliable email service provider focused on helping you improve deliverability, that has high integrity with service providers like Google and Bigpond.

8. Keep your data fresh
Make sure your email service provider is managing your undeliverable, unsubscribed and bounced email addresses properly so they don’t negatively affect your email deliverability

For more information on how you can create a greater level of engagement with your customers and members, contact us at

TalkBox has a new design!

TalkBox has had a refresh, focusing on a clean and modern look. It’s designed to be easier to navigate, as well as utilise the whole screen.

To use the new look app, click on the ‘Switch to new design’ link at the top of the screen. 

The old design will eventually be phased out but for the time being, you can switch back and forth between the old and new designs. 

We’ve also relocated a few features and simplified others to make it easier for you to send great communications.

Some of the more obvious changes include:

  • The main navigation is on the left-hand side, rather than at the top
  • Your account settings are now located under Settings in the top right 
  • Automated communications now have their own section called Automated in the left-hand navigation (previously located under Communicate).
  • The calendar is now located under Tools (previously located in the main navigation)
  • There is now a Reports navigation button, replacing the old Sent communications

Less obvious changes include:

  • Segments are now called Filters. You can still find them under Contacts.
  • Flyers are now called Promotions. If you send an SMS communication that links to a voucher and/or other new content, that content is known as a promotion.

We are continuing to improve TalkBox, so keep a look out for further updates. If you have any feedback regarding the new design or run into any problems, please let us know by emailing

Top 5 tips to get the most out of your TalkBox account

Are you using TalkBox to its full potential? Although TalkBox is pretty simple to use, it comes with a lot of bells and whistles that you might not know about. Here are five ways to help increase your chances of success.

  1. Grow your database.
    Create a signup form (from the ‘Tools’ menu) to automatically grow your database, letting customers subscribe from your website and/or social media pages. For more rapid database growth, our data-integrated packages tap into the power of your guest WiFi (Fydelia) and bookings system (Collins)
  2. Increase your email open rates.
    There are many reasons why emails might end up in contacts’ spam folders; if you don’t have a Sender Policy Framework (SPF) record set up for your domain, it’s probably a contributing factor. Click here for more information on SPF records, including how to set up one.
  3. Boost your functions bookings with automated communications.
    TalkBox allows you to send automated communications to contacts on or around their birthdays or anniversaries, and you can include special-offer vouchers (find them in the ‘Tools’ menu) in those communications. Milestone-birthday communications, sent several weeks or months before the big day, are a great way to drive functions business and advertise your venue-hire services without lifting a finger.
  4. Get more rave reviews (and prevent negative comments from ending up on TripAdvisor).
    Find out what your customers think of you with TalkBox’s feedback-survey tool, and automatically send different follow-up messages based on their responses. You can invite positive reviewers to post a review on TripAdvisor, Facebook or Google, and thank negative reviewers for their feedback, giving them a way to share their experience without posting it online. Dalziel Park Hotel in Lancashire has jumped from third to first place on TripAdvisor for hotels in its region since it started sending automatic feedback surveys. Learn more about feedback surveys here and here, and how to set up automatic communications in this article.
  5. Create a marketing plan
    If you’re not getting great results from your marketing efforts, implement a marketing plan. And don’t be afraid to ask for help — the Impact Data support team is here to help you get the most out of TalkBox.